NPRHA Board Minutes - Portland

Uploaded to NPRHA site:	3/10/2003
Date Created:	7/13/2002
Keywords:	NPRHA, Northern Pacific Railway Historical Associat= ion, Minutes, Board Meeting, Portland
Contributor:	Robert B. Horne
Author:	Robert B. Horne

Minutes of NPRHA Boa= rd Meeting – 7/10/2002 – Portland, = OR

Airport Holiday Inn<= o:p>

Directors Present: Beach (P), Bratt (VP), McCoy (T),= Horne (S), Fredrickson, Leach, Russell.

Directors Absent: Broder= ick (Resigned previously), Carlson.

Called to Order at 3:35 p.m., Phil Beach pre= siding

Approval of Agenda: Unanimous

Approval of minutes of <= st1:date Month=3D"7" Day=3D"13" Year=3D"2001" w:st=3D"on">7/13/2001 Meet= ing: Unanimous

Announcements:

(P. Beach) Board of Directors meeting - scheduled = for 1:30 p.m. on 7/14/2002, will instead be= gin at 11:30 a.m.

(P. Beach) Future Annual Conventio= ns – Billings<= /st1:City> 7/16-20/2003, Pasco 7/14-18/2004, Fargo 7/2005, and Bozeman 7/2006

(J. Dick) Jim will perform researc= h for members at no charge; in return he would expect that an article on the sub= ject, suitable for inclusion in the Mainstreeter, be prepared by the requester.<= /p>

Officers’ Reports:=

President – Phil briefly rev= iewed the relative economics of attempting to balance the cost of room rental, p= lus facilities charges vs. total $ income expectations of the Convention hotel= . The GNRHS convention cost this ye= ar is approximately $750 vs. NPRHA $500. (not including travel and meals). The expected number of attendees = must also be factored into the calculation; NPRHA in ’00=3D127, ’01= =3D107, ’02=3D151.

= There was some discussion about moving the convention dates out of the prime summer-time travel period. W= hile there was mild support for this, the opinions of members who hold dual NP/= GN memberships, and those who are responsible for school-age children prevail= ed.

Vice Pres. – No report

Treasurer – There was some discussion regarding the financial losses encountered during the ’01= Duluth conventio= n - (see the attached Treasurer’s Report for details).

Secretary – No report

Auditors’ Reports:

= Pres. Beach briefly reviewed both Jim McKee’s audit of the Treasurer’= ;s Office and Mike Brenteson’s audit of the Company Store.

Report of the Nominating Committee:

= Chairman Bratt reported on those Directors whose two-year term expires this year as follows: Carlson, McCoy, and Russell wish to stand for re-election and are nominated;

= Warren Broderick has resigned, with one year remaining on his term, and Jim Dick = is nominated to fill it; and Jim Fredrickson wishes to retire, and Jan Taylor= is nominated to fill the remaining two-year term.

= There were no nominations from the floor, and a motion for the unanimous electio= n of the above candidates was seconded and passed.

Other Committee Reports:

= Publications – Chairman Phillips had no report for this meeting.

= Membership – Chairman Snow reported that membership changes over the past few y= ears, by category, have changed only on the order of 1% per year, and that there= were no losses in the Veteran Category over the past year (see attached report)=

= Preservation – Chairman Schrenk reviewed the past year’s progress on the Jackson Street A= rchives Center (see attached report), and commented on the Microsoft Office softwa= re, which will permit members to work remotely in assisting with the archiving process. Gary Tarbox (garyta= rb@microsoft.com) has offered to provide technical expertise in that area.

= Company Store – Co-Manager Joy Wildung reported that while 2002 must be considered a year of adjustment, things are going very well. She reported that sales during the convention are fast approaching the $10,000 mark.

= Calendar – Calendar guru Durr again made a pitch for fresh photos for future calendars, asking the membership to do whatever they could to search them = out and submit them for publication.

= Convention – Chairman Russell gave a brief review of some milestones reached at= this convention: a total of 41 presenters; our first Powerpoint presentation; t= he largest Veterans’ Panel; two railroad groups meeting concurrently at= the same hotel; and registration of 151 members.

By-Laws Revision Project:

= Horne and Beach reported on the results of their year-long effort to comprehensi= vely review and revise the By-Laws. The only lengthy discussion involved part A of the (new) Section 5 of Article = II, regarding the Election of Directors. Reference to approval of a motion of acceptance was added, and a mo= tion to approve the revised version was made, seconded, and approved unanimousl= y. (See attached document: NPRHA BYL= AWS 10a).

Other Business:<= /p>

= Bill Kuebler presented a resolution which emphasized the need for our conventio= ns to concentrate on NP material, excursions, etc., wherever possible, and to av= oid scheduling non-NP-oriented events in conflict with the time allotted to our convention. (See Appendix A, attached to these minutes). = It was moved and seconded to adopt this as a guideline for future NPRHA Conventio= ns. Following discussion, the motion = was passed.

= Rick Leach moved that the Association formally recognize Warren Broderick and J= im Fredrickson for their past service to the organization as Directors. It was passed unanimously.

Adjournment took place at 6:10 p.m.

Appendix A: (Resolution submitted by Bill Kue= bler)

Whereas:

= The Northern Pacific Railway Historical Association (NPRHA) charter states, in part, that the NPRHA “….is an independent….organization formed….to disseminate information about the Northern Pacific Railway….”, and,

Whereas:

= NPRHA publications clearly state same and also state that “….NPRHA members are dedicated to researching, preserving, and modeling the Northern Pacific Railway”,

Be It Resolved:<= /p>

1. That all NPRHA conventions after 2002 comply with both the letter and intent of= our governing documents and Association publications’ statement of purpo= se;

2. That the conventions’ activities be dedicated to NP material; and,

3. That in the event other groups hold simultaneous meetings at the NPRHA conventi= on site, no NPRHA Convention scheduled event will require the attendance of N= PRHA members at non-NP activities. Rail excursions not involving ex-NP equipment, facilities, or trackage are acceptable in instances where that excursion is the only one feasible. This resolution does not restrict vendors at NPRHA swap meets.

Motion to adopt passed a= t the Annual Membership Meeting, 7/13/2002