NPRHA Board Minutes - Portland

Uploaded to NPRHA site:	3/10/2003
Date Created:	7/10/2002
Keywords:	NPRHA, Northern Pacific Railway Historical Associat= ion, Minutes, Board Meeting, Port= land
Contributor:	Robert B. Horne
Author:	Robert B. Horne

Minutes of NPRHA Board Meeting – 7/10/2002 R= 11; Portland, OR

Airport Holiday Inn

Directors Present:&n= bsp; Beach (P), Bratt (VP), McCoy (T), Horne (S), Fredrickson, Russell.<= /p>

Directors Absent:&nb= sp; Broderick (Resigned previously), Carlson, Leach.

Managers & Committee Chairs Present: Durr, Phillips, Schrenk, Snow, G.= & J. Wildung,

Guests Present:&nb= sp; Arena, Eagan, Einzig, Kuebler, McKee, Pickell, Reese, Tarbox.

Called to Order at 8:05 p.m., Phil Beach presiding

Approval of Agenda: Unanimous

Approval of Minutes of 11/18/01 Telephonic Meeting: Unanimous

Announcements:&nbs= p; None

Officers’ Reports:

President – none

Vice President – none

Treasurer – Approved unanimously (see attached). Bob McCoy also presented a draft = of the Association’s first Annual Budget (see attached).

Secretary – Reviewed proposed By-Laws revisions, and answered questions from the floor.

Committee Reports:

Audit of Treasurer - Jim McKee reviewed his audit (s= ee attached), and mentioned the need to incorporate a full report on the Comp= any Store on an annual basis.

Company Store – Gary and Joy (co-manage= rs) reported that the transition has been difficult, but is complete. A computer back-up is made monthl= y and sent to the Treasurer. There= have been some problems with the computer, which need to be rectified, and they= have notified Beach and McCoy that most, if not all, of their hardware needs to= be replaced. (McCoy and Tarbox will coordinate the replacement, within a budg= et estimate of $1500). A motion= (Bratt) to increase the quarterly compensation for the Store Managers from $840 to $930, effective immediately, was passed unanimously.

Audit of Company Store - Mike Brenteson’= ;s Audit Report (see attached) was accepted unanimously following explanation= and brief discussion. A motion to extend a complimentary membership to Mike, in recognition of his extensive services to the Association in this matter, was approved unanimously.

Publications – Duane Durr distributed c= opies of the 2003 Calendar to all present, and reminded everyone that the succes= s of this publication depends heavily on the contribution of photos and ideas b= y the membership.

John Phillips distributed his report (see att= ached), and reminded us of the need to upgrade his computer, a project which is currently underway. He went = on to explain that the “Convention Issue” was not out until this wee= k, largely because the publisher’s schedule does not accommodate our schedule. John mentioned tha= t there have been content vs. layout problems, and admitted that while the Convent= ion Issue looks like one, it was not out on time.

Dennis Henry, Chair of the Mainstreeter Review Board, although not present, had submitted a report via e-mail (see attach= ed) which is self-explanatory. It contains five specific recommendations, which should be considered by the = board fairly soon.

There was considerable additional discussion = about the timing of getting information out in The Mainstreeter, Tell-Tales, the Website, etc., as it is received from the Convention Chair. Additional discussion was deferre= d, pending the recommendations of this year’s chair. = ;

Membership – Norm Snow distributed an a= nalysis of membership over the past nine years, showing a fairly steady increase s= ince 1994 (see attached). He also distributed copies of a list of “Institutional Members”, which could provide leads to articles and other input to the Association (see attached). Norm also mention= ed the valuable assistance provided by Fred Loveless and Dave Hilliard in checkin= g the NPRHA mailbox and forwarding the mail promptly to him.

Bill Einzig rose to point out that although h= e has given $250 to the Preservation Fund each of the last two years, he has yet= to receive a current membership card. There was discussion about the need to promptly and properly recogn= ize all of our benefactors with a thank-you note and a membership card, where appropriate. Note: subsequent discussions with Norm = have revealed that Mr Einzig has, in fact, received recognition for his gifts, although without the card. F= urther, improvements to Norm’s computer would enable him to produce and distribute the cards on a timely basis.

Conventions – Jim Russell, ‘02 Chair, asked that each director take a ½-hour turn at the NPRHA table at the portion of the Saturday swap = meet, open to the public from 10 to 3, to answer questions about the Association= and to enlist new members. Note:= the swap meet, which was very well attended, provided us with several new members.

Preservation – Larry Schrenk presented = an Archive Report (see attached) and asked for funds to support the continuing activities at the Jackson= Street site for another year. A mot= ion to approve the $5250 request was passed unanimously. Our annu= al costs, for the foreseeable future, will continue at that level.

Nominations – John Bratt placed the fol= lowing names in nomination for the Board:

To fill the one-year unexpired term of Warren Broderick – Jim Dick; to fill the full two-year term of Jim Fredrick= son, who wishes to retire from the Board – Jan Taylor; and to continue in service on the Board for two more years – Don Carlson, Bob McCoy, an= d Jim Russell.

Old Business:

Association Web Site – There was discus= sion around the need for protocols on the site. Jim Russell was design= ated the Chair, with Gary Tarbox a= ssisting, to form a task force to study the “Who, What, Why, Where, and When&#= 8221; of the issue, and to propose the “How”.

Association Foundation – There was insufficient time left for this discussion; however, McCoy and Horne will cooperate over the next few months to formulate a proposal for increasing = the acquisition of contributions to the non-profit Association.

Publication possibilities - Discussion tabled= for lack of time.

Membership discount at Co. Store – Disc= ussion likewise tabled, also for lack of time.

New Business:

Future Convention Sites – In addition t= o Billings, MT (7/16-20/2003) and Pasco, WA (7/14-18/2004), recommendations fo= r Fargo, ND (7/2005) and Bozeman, MT (7/2006) were passed, although dis= cussion on the 2006 location was spirited, with some present advocating a return t= o Spokane, WA. The votes were 5-0 and 3-2, respectively. It is possible= that, in the interests of establishing and publicizing the dates well in advance= , as well as optimizing the ability of members living along the line to access conventions while retaining the interest of all, at reasonable cost, we sh= ould revisit the decision on 2006, with full Board participation, later this ye= ar.

Use of Railroad Auction Co. as a means of fund-raising for preservation – With insufficient time remaining to = reach a conclusion, after some discussion it was determined that Beach will prep= are a draft proposal for consideration in the future.

Representation at swap meets – There wa= s no discussion on this topic.

Repeal of Board Resolution of 7/23/2000 – This resol= ution, authorizing the expenditure of up to $500 in legal expenses associated with “Collection A”, was deemed unnecessary at this time. A motion to repeal it passed unanimously.

There was no other new business brought to the attention of the Board.

Adjournment was at 11:15 p.m. <= /span>

Respectfully submitted, R. B. Horne, Secr= etary