NPRHA Board Minutes - Telephonic

Uploaded to NPRHA site:<= /p>	3/10/2003
Date Created:	11/18/2001
Keywords:	NPRHA, Northern Pacific Railway Historical Association, Minutes, Board Meeting
Contributor:	Robert B. Horne
Author:	Robert B. Horne

Minutes of NPRHA Board Meeting- 11/18/01 (Telephonic)

Present: Beach (presiding), Bratt, McCoy, Horne, Broderick, Fredrickson, Leach, Russell.<= /p>
Excused: Carlson

Called to order at 12:03 p.m.

Approval of Agenda:&nb= sp; Unanimous

Approval of Minutes of Duluth meetings of July 11 a= nd 14, 2001: Unanimous

Announcements:&nbs= p; President Beach commented on the following:=

-      = ;   While there will be one more Board Meeting (by telephone) prior to the Portland Convention, the Board was reminded to pla= n to arrive in Portland in time to attend the customary Board Meeting prior to = the Convention, on Wednesday evening, July 10, 2002.

-      = ;   Concerns have arisen over the availability of acceptable equipment for the anticipated railfan trip from Portland, OR to Auburn, WA and return. Also, escalating insurance fees m= ay preclude a reasonable cost for any such trip. Convention Chair Russell reports = that he has been in contact with the Mt. Rainier RR over the possibility of using = (some of) their equipment. He assu= res us he continues to hope for success.

Agenda Item 1:

-      = ;   It was moved and seconded to remove Don Carlson as= the Manager of the Company Store, as a result of poor financial and bookkeeping management. After considerab= le discussion, it was decided to table this motion, pending the following act= ion:

-      = ;   It was moved and seconded to accept Don Carlson= 217;s recently-tendered resignation as Manager, effective on or about 4/01/02, with the provision that he, as outgoing Manager, prepare complete financial reports= and inventories promptly following the close of business on 12/31/01 and = 3/30/02, in preparation for outside audits on each occasion. Also, Don would be expected to pr= epare for and assist with the prompt transition of all aspects of the entire operation to the new Manager. Motion approved unanimously.

Agenda Item 2:

-      = ;   It was moved and seconded to appoint Gary Wildung = as Manager of the Company Store, effective 4/01/02. Gary’s selection appears to be the best-balanced choice of alternatives, as he is ‘retiring’ from his present employment at that time, and he (a= nd Joy) look forward to the opportunity to serve. The other candidate considered, K= en Vogel of Pullman, = WA, while interested and willing, is = not computer-oriented and has difficulty obtaining qualified temporary help in running his haberdashery business. Motion approved unanimously.

The above actions seem to provide for a satis= factory resolution of the concerns recently surrounding the management of the Comp= any Store. It is recognized that= such satisfaction is conditional on the favorable results of the two audits of = Store operations as of 12/31/01 and 3/30/02. Therefore, it was moved and secon= ded that President Beach be commissioned to engage a suitable ‘outside’ auditor, and to pay a reasonable fee for services rendered for the two audits.&nbs= p; Motion approved unanimously.

It is noted that throughout these discussions= and actions, no charges of willful mismanagement were or have been properly directed toward Don Carlson, and that following a satisfactory transition = to the new Manager, and with satisfactory results of the specified audits, Don should be appropriately recognized for his enthusiastic service over the p= ast four years.

Adjourned at 1:07 p.m.

Respectfully Submitted,

(signed) R. B. Horne

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