NPRHA Board Minutes - Duluth

Uploaded to NPRHA site:<= /p>	3/10/2003
Date Created:	7/11/2001
Keywords:	NPRHA, Northern Pacific Railway Historical Association, Minutes, Board Meeting, Duluth
Contributor:	Robert B. Horne
Author:	Robert B. Horne

NORTHERN PACIFIC RAILWAY HISTORICAL ASSOCIATION=

Minutes, Board of Directors

D= uluth, = MN, July 11, 2001

Present: Beach (presiding), Bratt, Carlson, Masters, McCoy

Called to order at 7:00 p.m. on the private car “Prairie Rose.”

MSC approve of Agenda.

MSC approve minutes of March 24, 2001 (telephone conference).

Announcements:

No money expende= d with respect to collection A. No further progress in protecting collection.

Roundtable on th= e Mainstreeter on convention program.

Robert Farrell representing the La= ke Superior Railroad Museum reques= ted support of the NPRHA for obtaining gifts for the Dave Carlson memorial fund for refurnishing NP equipment at the LSRM Museum.

Officer’s Reports:

President—= attached: Emphasized the need for bett= er communications among those working on behalf of the Association.=

Treasurer—= attached:

MSC: to designate the amount of the CD’s at Fargo as a reserve fund to cover cost of three issues of the Mainstreeter= and the annual calendar.

Committee Reports:

Treasurer Audit,= McKee (not present)—attached: Auditor found some exceptions as noted. These were discussed and wil= l be handled by Treasurer.

Company Store Au= dit, Berg—attached: Au= dit completed for 1999 and 2000 with the exception of December and Novemb= er 1999. Berg and Carlson = working together will handle problems found.= Possible reduction of old inventory by announcement of discoun= ted items in the Mainstreeter.&nb= sp; Will explore possible change in computer accounting program.

Publications, Re= ese (not present)—attached: Discussed the need to make up shortage of printer damaged issu= es at the time of printing to full number ordered rather than accepting a c= redit on cost.

Membership, Snow= (not present)—attached: Beach discussed membership card issue; hopefully they will be issued in the coming year. New applic= ation form attached. Board ag= reed that the present P.O. box be retained rather than change to Snow̵= 7;s new address.

Conventions: Russell has made arrangement= s for 2002 convention in Portl= and, OR. Billings convention hotel has been reserved but need chairman.

Nominations, Carlson: Masters will r= etire from Board. Current mem= bers standing for election: = Beach, Bratt, Broderick, and Leach. Nominations committee will recommend that Robert Horne fill remaining position.

Preservation, Schrenk—Attached: A major concern is what level of development at the Jackson Street Roundhouse the Association will commit to. Bookcases for archival stora= ge will cost $8,000. Private do= nations will be sought.

Adjourned temporarily at 9:00 p.m. = Reconvened at hotel at 9:30 with Fredrickson in attendance.<= /span>

Preservation con= t.:

MSC to authorize expe= nditure of up to $5,600.00 for third year operations at MTM Jackson Street Roundho= use Project.

Old Business.

Discussed possib= le revision of color page directive for Mainstreeter, no change made.=

Schrenk discusse= d need for a formal Memorandum of Understanding (MOU) to cover NPRHA contributions and participation in the Jackson Street Roundhouse arch= ive project. MOU attached.<= span style=3D'mso-spacerun:yes'>

MSC to approve MOU as written and approved by MTM 6/19/01.

New Business

MSC to donate $2= 00.00 to the Lake Superio= r Railroad Museum for assistance with the convention.

Proposed policy = on donations for railroad structures and equipment (attached) discussed.=

MSC to adopt policy as proposed with the third sentence under findings to read: “NPRHA supports such activities in ways other than direct financial aid.”

Proposed policy = on publications committee (attached) discussed.

MSC to adopt policy as wr= itten.

MSC to disband Mai= nstreeter Editorial Board.

MS to annul provision for annual review of M= ainstreeter editor adopted at last meeting. After discussion MSC to table motion.

Web site development: Other than= Beach saying he would contact the four members who had expressed interest in development there was no discussion.

Possible Publications:

Discussed the reprinting of Louis Renz’s NP Data Tables booklet. Mr. Renz has agreed to furni= sh original copy to NPRHA for publication and sale.
Discussed the pl= acing of NP condensed profiles on CDs for sale through Company Store.<= /o:p>

MSC to establish an NPRHA brokerage account for accepting gifts of stock.

Discussed with Phillips his memo of July 3, 2001 (attached) on operating the Mainstreeter.

Foundation proposal was deferred to a later meeting.

Membership discount at Company Store was deferred to a later meeting.

MSC to contribute $1,000.00 to the Dave Carlson Memorial Fund to Refurbish NP equipment owned by the Lake Superior Railroad Museum.

Meeting adjourned at 11:38 p.m.

Minutes recorded by Jerry Masters, typed by Philip Beach.